🔹 COMMON TEXT YOU MEMORIZE (used in ALL emails)
Dear [Title / Name],
I hope this email finds you well. I am writing regarding [MAIN PURPOSE].
I would like to explain that [SITUATION / ISSUE]. Unfortunately, [PROBLEM / REASON], which has caused [IMPACT].
I believe that [WHY CHANGE IS BENEFICIAL]. Therefore, I would like to [REQUEST / PROPOSAL].
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
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Dear Equipment Manager,
I hope this email finds you well. I am writing regarding a request to borrow the office’s portable projector.
I would like to explain that my team is scheduled to give a presentation to important clients on Friday. Unfortunately, we do not currently have access to suitable presentation equipment, which makes it difficult to present our materials clearly and professionally.
I believe that using the portable projector would greatly improve the quality of our presentation. Therefore, I would like to request to borrow the projector on Friday morning and return it later the same day after the presentation has finished.
Please let me know if this would be acceptable and if there are any procedures or forms I need to complete.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
✅ Question 1
Dear Professor Carter,
I hope this email finds you well. I am writing regarding our marketing class presentation scheduled for next Monday.
I would like to explain that one member of our three-person group has tested positive for the flu. Unfortunately, our presentation slides are also unfinished, which has caused difficulty in preparing a quality presentation.
I believe that having additional time would improve the overall quality of our work. Therefore, I would like to request a rescheduled presentation date later next week.
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
✅ Question 2
Dear Director of Public Events,
I hope this email finds you well. I am writing regarding a proposed weekend food festival celebrating cultural diversity.
I would like to explain that the festival aims to bring together the city’s cultural communities. Unfortunately, there are currently limited events that promote cultural interaction, which has caused a lack of community engagement.
I believe that this festival would benefit the city socially and culturally. Therefore, I would like to request official permission and support to organize this event.
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
✅ Question 3
Dear Head Librarian,
I hope this email finds you well. I am writing regarding the main library’s opening hours during the exam period.
I would like to explain that many students rely on the library for quiet study. Unfortunately, the 10 p.m. closing time limits access, which has caused stress and reduced study effectiveness.
I believe that extended hours would support student academic success. Therefore, I would like to propose extending library hours until midnight for a trial period.
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
✅ Question 5
Dear Group Members,
I hope this email finds you well. I am writing regarding our seminar room booking for next Friday.
I would like to explain that the faculty office has reassigned the room to a guest lecture. Unfortunately, the room is no longer available, which has caused a scheduling conflict.
I believe that we can still rehearse effectively with a small adjustment. Therefore, I would like to suggest a different time or an alternative location.
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]
✅ Question 6
Dear Professor Martinez,
I hope this email finds you well. I am writing regarding an invitation to join a student-led renewable energy panel.
I would like to explain that the panel aims to educate students and staff on renewable energy. Unfortunately, students have limited access to expert perspectives, which has caused a gap in practical understanding.
I believe that your expertise would greatly enrich the discussion. Therefore, I would like to invite you to participate as a guest speaker.
Please let me know if this would be acceptable or if you would prefer an alternative arrangement.
Thank you very much for your time and consideration. I look forward to your response.
Sincerely,
[Your Name]