Toefl all email topics and answer

 Dear [Title/Name],

I am writing regarding [brief explanation of the situation]. I would like to thank you for your support and assistance. However, I would like to inform you that [clearly explain the problem or reason for writing]. This situation has affected my [studies/work/plans], and it is causing some inconvenience. Therefore, I would appreciate it if you could [state your request clearly].

Thank you very much for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]

1. You are taking an online course in classical history. You tried to upload your final essay to the course website, but you received an error message. The deadline to submit the essay is tomorrow.

Write an email to your professor, Professor Davis. In your email, do the following.

• Remind the professor which class you are in.
• Describe the technical problem you had with the website.
• Ask for an alternative way to submit your essay.

Dear Professor Davis,

I am writing regarding the final essay for your online Classical History course, Section 2, which I am currently enrolled in this semester. I would like to thank you for your guidance throughout the class. However, I would like to inform you that when I tried to upload my final essay to the course website, I received an error message and was unable to complete the submission. This situation has affected my ability to meet the deadline tomorrow. Therefore, I would appreciate it if you could allow me to submit the essay by email or suggest another method.

Thank you very much for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]

2. The campus shuttle bus, which you use to get to your literature class, has been arriving late all week. This has caused you to be late for class twice.You want to inform the campus transportation office about this issue.

Write an email to the Campus Transportation Office. In your email, do the following.

• State which shuttle route you use and at what time.
• Describe the problem with the shuttle's schedule.
• Ask if anything can be done to fix the delays.
  
  

Dear Campus Transportation Office,

I am writing about the campus shuttle service. I usually take Route B at 8:30 a.m. to attend my literature class each weekday. However, the shuttle has been arriving late all week, sometimes by more than fifteen minutes. Because of these delays, I have been late for class twice, which has affected my attendance and participation. This situation has caused inconvenience and concern. Therefore, I would appreciate it if you could review the schedule and let me know whether any action can be taken to improve the shuttle’s timing.

Thank you for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]

3. You have volunteered to help set up a historical society's annual fundraising dinner. You received an email with your assigned tasks, but you are unclear about one of them. You need to ask the event coordinator for clarification.

Write an email to the Event Coordinator. In your email, do the following.

• Thank them for the volunteer assignment information.
• Identify the task that you do not understand.
• Ask for more specific instructions about it.
  
  
  

Dear Event Coordinator,

I am writing regarding the volunteer assignment information for the upcoming fundraising dinner. Thank you for sending the detailed schedule and task list. I am excited to assist with the event and appreciate the opportunity to contribute. However, I am unclear about the task labeled “guest coordination support,” as I am not sure what specific responsibilities it includes. This situation has caused some confusion. Therefore, I would appreciate it if you could provide more detailed instructions about this assignment.

Thank you for your time and assistance. I look forward to your response.

Sincerely,
[Your Name]

4. You recently purchased a biography from an online bookstore, but you were accidentally sent a novel instead. You would like to return the incorrect book and receive the one you originally ordered.

Write an email to the online bookstore's customer service. In your email, do the following.

• State the title of the book you ordered.
• Explain that you received the wrong book.
• Ask how to exchange it for the correct one.

Dear Customer Service Team,

I am writing regarding my recent order of the biography The Life of Abraham Lincoln from your online bookstore. However, I received a novel titled The Silent Forest instead of the biography I originally ordered. This situation has caused inconvenience, as I need the correct book for my research. Therefore, I would appreciate it if you could let me know how I can return the incorrect book and receive the biography I purchased.

Thank you for your time and assistance. I look forward to your response.

Sincerely,
[Your Name]

5. You live in a university dormitory, and the internet connection in your building has been unavailable for several hours. This is preventing you from working on your political science research paper. You need to report the problem.

Write an email to University IT Support. In your email, do the following.

• State your name and dormitory building.
• Explain the internet outage and how long it has lasted.
• Ask when service might be restored.

Dear University IT Support,

I am writing to report an internet problem in my dormitory. My name is Bashar, and I live in Maple Hall. The internet connection in our building has been unavailable for several hours, and we have not been able to access any online services. This situation has affected my ability to work on my political science research paper, which is due soon. Therefore, I would appreciate it if you could let me know when the internet service might be restored.

Thank you for your time and assistance. I look forward to your response.

Sincerely,
Bashar

6. The city recently installed new bicycle racks near the public library. However, the location is inconvenient and blocks a walkway. You want to write to the city's public works department to suggest a better location.

Write an email to the Public Works Department. In your email, do the following.

• Thank the department for installing the new racks.
• Describe the problem with the current location.
• Suggest a more suitable location for the racks.

Dear Public Works Department,

I am writing regarding the new bicycle racks recently installed near the public library. I would like to thank you for adding these racks, as they are a step in the right direction for supporting cyclists in our community. However, the current location blocks part of the walkway and makes it difficult for pedestrians to pass safely. This situation has caused some inconvenience. Therefore, I would appreciate it if you could consider moving the racks to the open space beside the parking lot, which would be more suitable.

Thank you for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]

7.You are a member of the university's archaeology club, which is planning a guest lecture. You need to ask your department head for permission to use a specific lecture hall for the event.

Write an email to the head of the Archaeology Department. In your email, do the following.

• Express your excitement about the upcoming club event.
• Describe the event and the lecture hall needed.
• Ask for permission to use the hall.

Dear Head of the Archaeology Department,

I am writing regarding an upcoming guest lecture organized by the Archaeology Club. I am very excited about this event, as it will give students a valuable opportunity to learn from a professional archaeologist. The lecture will focus on recent discoveries and field research methods, and we expect around 60 students to attend. We hope to use Lecture Hall 204 because it has enough seating and the necessary audio equipment. Therefore, I would appreciate it if you could grant us permission to use this hall.

Thank you for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]

8. You ordered a historical documentary series on DVD from a company's website. The package arrived, but one of the DVDs is missing from the case. You need to contact customer support to resolve this.

Write an email to Customer Support. In your email, do the following.

• Provide your recent order number and details.
• Explain that one of the DVDs was missing.
• Request that they send the missing item.

Write as much as you can and in complete sentences.

Dear Customer Support Team,

I am writing regarding my recent order, number 458732, for the historical documentary series Ancient Civilizations Collection. I was excited to receive the package, as your company always provides quality products. However, when I opened the case, I noticed that DVD 3 was missing. The box was sealed, but the disc was not included inside. This situation has caused some inconvenience. Therefore, I would appreciate it if you could send the missing DVD as soon as possible.

Thank you for your time and assistance. I look forward to your response.

Sincerely,
[Your Name]

9. Your professor for your geography class has scheduled a mandatory review session at the same time as another one of your classes. You cannot attend but want to get the information from the session.

Write an email to your professor, Dr. Evans. In your email, do the following.

• State which class you are in and its time.
• Describe your scheduling conflict with the review session.
• Ask if a recording will be available later.

Dear Dr. Evans,

I am writing regarding the mandatory review session for your Geography 201 class, which meets on Mondays and Wednesdays from 10:00 a.m. to 11:30 a.m. I am currently enrolled in this section. However, the review session is scheduled at the same time as another required class that I must attend. This situation has created a scheduling conflict and prevents me from joining the session. Therefore, I would appreciate it if you could let me know whether a recording of the review session will be available later.

Thank you for your time and understanding. I look forward to your response.

Sincerely,
[Your Name]

10. You submitted a research paper for a university history conference. You just realized you uploaded an older draft by mistake. The submission deadline has passed, but the review period has not yet started.

Write an email to the conference organizer. In your email, do the following.

• Thank the organizer for the conference opportunity.
• Explain that you submitted the wrong file.
• Ask if you can submit the correct version
  
  
  

Dear Conference Organizer,

I am writing regarding my recent research paper submission for the university history conference. I would like to sincerely thank you for organizing this valuable academic opportunity, as I truly appreciate the chance to participate. However, I have just realized that I mistakenly uploaded an older draft instead of the final revised version of my paper. Although the submission deadline has passed, I understand that the review period has not yet started. Therefore, I would greatly appreciate it if you could allow me to submit the correct version.

Thank you for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]