Dear Professor [Last Name],
I hope you are doing well. I am writing on behalf of the university’s Archaeology Club to request permission to use Lecture Hall 204 for an upcoming guest lecture. We are very excited about this event, as a professional archaeologist will discuss recent discoveries and modern excavation techniques. We expect around 60 students to attend, and this hall would provide the necessary space and audiovisual equipment.
Could you please grant us permission to use the hall? Thank you for your consideration.
Best regards,
Bashar